Preparation Instructions for Short Talk
This web page will acquaint you with the formatting and submission instructions for all aspects of the related files needed for your final version (Short talk paper). All submission documents must comply with the following Templates and Formats.
If you are preparing a final version for Long talks, please go the Preparation Instructions for APCHI’12 Long Talk Papers.
Please read the whole page before beginning the final submission process.
Preparation Requirements & Recommendations for Preparing Your Final Version
Microsoft Word
Please download the sample word document and pdf:
- APCHI12USpaperformat_st.doc
- APCHI12USpaperformat_st.pdf
We strongly encourage you to review the sample files above so you will be aware of the mandatory sections, copyright strip information, formatting requirements, font requirements, font sizes, and spacing required for the APCHI final version.
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LaTeX
If you did not use the complete and correct SIGCHI sample files for your original submission, please download these now and reformat your submission to conform to the SIGCHI template. The following are to support your latex formatting:
- SIGCHI class file only
- ZIP of LaTex sample files
- Sample APCHI'12 sample pdf: it is strongly encouraged to review this pdf for the mandatory ACM sections and mandatory SIGCHI formatting.
LaTex users, please be sure to use the updated and standard SIGCHI class and sample .tex files. These standard sample files have been updated to incorporate formatting improvements and information needed to include the SIGCHI sponsored conferences publications. Within your .tex file please include the following text after \documentclass{sigchi}:
\toappear{
Copyright is held by the author/owner(s).\\
{\confname{APCHI'12}}, August 28--31, 2012, Matsue-city, Shimane, Japan. }
Type 1 or TrueType fonts must be used. Type 3 fonts are not allowed. TrueType fonts are allowable, but will be tested for any problems which may need to be rectified. For help on obtaining the correct type of fonts, see this hint in the ACM FAQ list
Please note that the LaTex templates are unsupported by APCHI’12.
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Other
Please note that all SIGCHI formatting, margins, and specifications must be followed.
- APCHI12USpaperformat_st.pdf
We strongly encourage you to review the sample pdf file here so you are aware of the mandatory sections, copyright strip information, formatting requirements, font requirements, font sizes, and spacing required for the SIGCHI final version.
click to the next step
Additional Information
Please continue reading for additional information on preparing your final version which includes the ACM compliant pdf, optional accompanying thumbnail, accompanying video figure, or optional auxiliary material and read-me text needed.
- Page Size
- The page size for this ACM SIGCHI publication is US Letter Portrait (8-1/2x11 inches). US Letter is a standard option in most applications. Submissions that do not conform to the ACM SIGCHI standards, templates, and formats will be returned to the author for corrections and/or alterations.
- Title
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Must be in Initial Caps Meaning First Letter of the Main Words Should be Made Capital Letters. Capitalize the First Letter of Main Words in the Title (Most Nouns), except a, an, the, conjunctions (and, but, or, for,…), & prepositions (of, to, in, on,…)
- Note the Capital Letter "M" in Must, Meaning, and Main
- Note the Capital Letter "C" in Caps and Capital
- Note the Capital Letter "L" in Letter and Letters
- Authors' Complete Names, Email, Affiliation, & Affiliation Location
- Be sure to update the final version of your PDF prior to submitting to include all authors full names, and correct affiliation names, location, and other information under the title of the paper. See page 1 of the ACM-APCHI12 sample pdf.
ALL AUTHORS: YOU MUST UPDATE THEIR PCS ACCOUNTS. To reflect middle initials or names, primary and secondary affiliations, affiliation location city, affiliation location state/province & affiliation location country, as well as their most current email address.
CONTACT AUTHOR, Please share this with your co-authors.
- Abstract
- Authors are strongly encouraged to include a brief summary (abstract) of their work in the first section of their submission after the title, authors, and affiliation information on the first page. See page 1 of the ACM-APCHI12 sample pdf.
- References
- Authors are strongly encouraged to include all works cited in their work/submission in a References section at the end of the paper or extended abstract. See page 4 of the ACM-APCHI12 sample pdf.
- Author Keywords
- Please note that the Author Keywords section is mandatory to be included on the first page of your paper. Submissions (Papers or Abstracts) not using semi-colons will be returned for the authors to repair. The reason for this is there are growing occurrences of technical terms/phrases that have commas, so semi-colons must be used.
- ACM Classification Keywords
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The above Author Keywords and ACM Classification Keywords are mandatory by ACM on the first page of your submission after the Abstract text. See above image or page 1 of the APCHI'12 sample pdf, how these 2 sections should appear on your submission. Click here for information on the ACM Computing Classification Scheme.
- ACM General Terms
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ACM General Terms are no longer required. This non-mandatory section may be removed from the first page prior to submitting your final version.
- Bad Breaks
- Be sure you do not have bad page breaks or bad column breaks. One example of a bad column break is a ‘widow.” A “widow” occurs when the last line of a paragraph that begins at the bottom of one column appears by itself at the top of the next column). If this happens, tighten the previous column to bring it back, or force an additional line of text over to the next column. Also make sure that Section and Sub-section heads have at least 2 lines of body text below them when they appear at the end of a page or column.
- Third Party Material
- In the event any element used in your Material contains the work of third-party individuals, please know that it is the author/presenters responsibility to secure any necessary permissions and/or licenses. If you have any concerns on this issue in your Material, please contact us via email: beforehand. If the copyright holder requires a citation to a copyrighted work, this is the authors responsibility to include the correct wording and citations to the copyrighted material in their submissions. Any material (i.e., figure, image, illustration, etc) that you did not author/create is third party material and must be cited as such on the e-form as well as acknowledged in publication.
The proper credit acknowledgement includes the source and the copyright notice within the figure captions. For more information from ACM about 3rd party material, see:
http://www.acm.org/publications/third-party-material
- Images & Figures
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These are recommendations to ensure good print reproduction of your images, figures, and illustrations utilized in your submission.
- Colors and Black & White (Gray Scale) Print Testing: If you have any images in color, please print your paper out in black and white to ensure that the tones and screens used in your images or figures reproduce well in black and white, too. However, your images will appear in full color in the distributed electronic proceedings and in the ACM digital library.
- Resolution & CMYK: Images in your document should be at least 300 or 600 dpi for quality reproduction and saved as .tif images (or other compatible format that supports print quality resolution). When creating or revising your images for inclusion in the paper, we recommend choosing CMYK (and not RGB) as the color profile.
- TIF (EPS) vs JPG (JPEG) images: TIFs are preferred for press applications where quality takes priority over file size. When TIFs are compressed (LZW compression option when saving out of Photoshop, for example), no image data is lost, thus ensuring maximum quality. A JPEG is a compressed image format designed to keep the file size small, which makes it ideal for use in web graphics.To do this, the JPEG format actually deletes image data from the image. The higher the level of compression, the more data is removed. This is referred to as a lossy compression system. On a printout, the removed data tends to show up as blocky areas of a solid color. At higher resolutions (a minimum of 200 dpi), there's usually enough data in the JPEG file for the compression artifacts to be very noticeable.
- Rules/Lines: Rules used in your graphs, tables or charts must be at least 0.5+ pt. and black for quality reproduction. Finer lines and points than this will not reproduce well, even if you can see them on your laser printed hardcopy when checked -- your laser printers have a far lower resolution than the imagesetters that will be used.
- Fonts: If your figure uses custom or any non-standard font, the characters may appear differently when printed in the proceedings. Remember to check your figure creation to ensure that all fonts are embedded or included in the figure correctly. Be sure that your images do not contain any Type 3 fonts.
- Transparencies: If a figure or image is assembled from multiple images, the images must be embedded, layers flattened or grouped together properly in the file, not lined. Transparencies need to be flattened.
- No Page Numbering, Headers, & Footers
- Your final submission MUST NOT contain any footer or header string information at the top or bottom of each page, nor any page numbering. The submissions will be paginated in a determined order by the chairs and page numbers added to the PDF during the compiling, indexing, and pagination process.
- Acknowledgements
- It is the contact or submitting author's responsibility to be sure that any funding or special contribution acknowledgements are included in the final version submitted as required by any research, financial, or other grants received (by using the Acknowledgements section before the References section). See page 4 of the ACM-APCHI12 sample pdf.
- Creating an ACM Compliant PDF (Mandatory)
- Your PDF file must be ACM Compliant to include in the APCHI’12 proceedings. The requirements for an ACM Compliant PDF are Outlined Here. Right Click here to obtain the (acm.joboptions) to use ACM distiller settings for full versions of Adobe Acrobat and Distiller ONLY. The acm.joboptions has all the settings and requirements to create an ACM compliant PDF with Adobe Acrobat-Distiller.
- Creating your Accompanying Video (Optional Video Figure)
- The APCHI'12 chairs and organizers encourage authors to contribute an accompanying video. An accompanying video figure is "optional." Click here for a general video guide to prepare your digital video for submissions.
Submission Page & Submitting the Files Necessary
Remember to Submit All the Relevant Information and Files When you Submit
- Submission Page
- When your final version is ready, you need to log in to PCS and complete the submission page for your final verion, then upload your .doc/docx and .pdf files or .tex & .pdf files (as well as, optional accompanying video) on or before July 2nd. Your whole submission must not exceed 50 MB.
- Title
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Cut and Paste the Title from your Source File into this Field on the Submission Page (not from your pdf). Must be in Initial Caps Meaning First Letter of the Main Words Should be Made Capital Letters. Capitalize the First Letter of Main Words in the Title (Most Nouns), except a, an, the, conjunctions (and, but, or, for,…), & prepositions (of, to, in, on,…)
- Note the Capital Letter "M" in Must, Meaning, and Main
- Note the Capital Letter "C" in Caps and Capital
- Note the Capital Letter "L" in Letter and Letters
- Contact Author Name
- Enter the name of the contact author
- Contact Author's Email Address
- Enter the contact author's email address. Be sure that the contact author designated is available over the next few weeks via email
- Authors' Complete Names, Email, Affiliation, & Affiliation Location
- This information will automatically be filled in on the PCS submission page from the authors’ PCS account profiles.
ALL AUTHORS: YOU MUST UPDATE THEIR PCS ACCOUNTS. To reflect middle initials or names, primary and secondary affiliations, affiliation location city, affiliation location state/province & affiliation location country, as well as their most current email address.
CONTACT AUTHOR, Please share this with your co-authors. Please review every author’s name and information to make sure it has the correct spelling and accents on the confirmation page after you submit. Please note that the author order, author names, and author affiliations in your PDF MUST MATCH what appears on the PCS submission page.
- Abstract
- Cut and paste the abstract text from your source document into the abstract field on the PCS submission page (not from your pdf).
- References
- Authors should include the references in their submission per the instructions above. The PCS submission system is set up to automatically extract the references from your submitted pdf. Please verify that the references have been correctly filled in from your pdf.
NOTE: If you change the references when you submit a revised pdf, erase all the text in this box before submitting the new PDF file. Otherwise, the system will keep your original references.
- Author Keywords
- Please note that the Author Keywords section is mandatory to be included on the first page of your paper. Author keywords/terms must be separated with semi-colons and cut/pasted into the Keywords field on the PCS submission page. Submissions and PCS submission pages NOT using semi-colons will be returned for the authors to repair. The reason for this is there are growing occurrences of technical terms/phrases that have commas, so semi-colons must be used.
- ACM Classifications or Category/Descriptors
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The Author Keywords and ACM Classification Keywords are mandatory by ACM on the first page of your submission after the Abstract text. See page 1 of the ACM-APCHI12 sample pdf, how these 2 sections should appear on your submission.
Click here for information on the ACM Computing Classification Scheme.
The ACM Classifications Keywords (known as "Classifiers" on the PCS submission page) need to be entered in a similar fashion to the Author Keywords, with the numeric/letter combination as your primary entered first, and any additional classifiers entered after using a semi-colon to separate the choices. For example, if your paper included the classifiers as seen here:
You would enter into the PCS field: H.3.5; H.4.3; K.6.0
- Your PDF
- Browse and attach the Final Version PDF of your Submission. Double check that your pdf is ACM compliant and US letter page.
- Source and Additional Files
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Source: Browse and attach the Final Version Source File of your Submission (e.g., Word, LaTeX, OpenOffice, Pages, ....). Double check that you are attaching your final version.
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Thumbnail Image (optional): Browse and attach the thumbnail image associated with your submission. Remember .jpg/.jpeg format only.
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Accompanying Video Figure (optional): Video figures are optional. They will appear on the conference DVD and the ACM Digital Library. Videos must conform to the technical specifications as specified by the APCHI'12 chairs & organizers. Your whole submission must not exceed 50 MB.
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Thumbnail Image Caption: A 20-30 word caption is mandatory if you submit a .jpg/.jpeg thumbnail image.
Questions
If you still have questions or problems about the ACM & SIGCHI formatting requirements, please contact us via email at:
